084 193 5274 (Free On Cell C) or 083 903 5274 (Free on MTN) admin@flash.co.za

Personal Assistant

 

Cape Town

 

Job Role

 

To provide high quality of professional support to the Executives, demonstrating accuracy, efficiency, courtesy and behaviour.

Minimum Requirements

  • Matric with a tertiary qualification (Advantageous)
  • 5 – 7 years PA experience
  • Computer literate, Outlook, Word, PowerPoint, Excel
  • Knowledge of HAS an advantage

Skills

  • Must be able to work unsupervised
  • Strong communication skills
  • Good organizational skills
  • Ability to multi-task
  • Ability to work after hours as and when needed
  • Accuracy and attention to detail
  • Able to work under pressure
  • Deadline driven
  • Ability to take initiative
  • Mature disposition
  • A meticulous and thorough nature
  • To be discreet
  • Pleasant and friendly manner
  • Embrace change

Responsibilities:

  • Ensure the Executives diaries are optimally managed for internal and external meetings and duties
  • Effectively communicate meetings and other appointments to executives and ensure no scheduling conflicts
  • Co-ordinate and book appropriate travel arrangements
  • Liaise with other stakeholders to co-ordinate various meetings
  • Create, transcribe and distribute meeting agenda and minutes
  • Maintain a consolidated list of action items flowing from various forums, committees and meetings
  • Follow-up on all action items from meetings
  • Create, edit and prepare presentations and documents
  • Within prescribed mandate send emails on behalf of Executives
  • Create and maintain a database with contacts, telephone numbers and e-mail addresses
  • Reconcile credit cards monthly
  • Arrange refreshments for company visitors
  • Manage urgent requests
  • Prioritise work in order of importance and risk
  • Manage collation of information as requested
  • Implement and manage filing system
  • Manage building maintenance and liaise with key individuals to resolve issues
  • Be a Flash ambassador

FLASHCareers

 

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