Personal Assistant
Cape Town
Job Role
To provide high quality professional support to the Executives, demonstrating accuracy, efficiency, courtesy and behaviour.
Minimum Requirements
- Matric with a tertiary qualification (Advantageous)
- 5 – 7 years PA experience
- Computer literate, Outlook, Word, PowerPoint, Excel
- Knowledge of HAS an advantage
Skills
- Must be able to work unsupervised
- Strong communication skills
- Good organizational skills
- Ability to multi-task
- Ability to work after hours as and when needed
- Accuracy and attention to detail
- Able to work under pressure
- Deadline driven
- Ability to take initiative
- Mature disposition
- A meticulous and thorough nature
- To be discreet
- Pleasant and friendly manner
- Embrace change
Responsibilities:
- Ensure the Executives diaries are optimally managed for internal and external meetings and duties
- Effectively communicate meetings and other appointments to executives and ensure no scheduling conflicts
- Co-ordinate and book appropriate travel arrangements
- Liaise with other stakeholders to co-ordinate various meetings
- Create, transcribe and distribute meeting agenda and minutes
- Maintain a consolidated list of action items flowing from various forums, committees and meetings
- Follow-up on all action items from meetings
- Create, edit and prepare presentations and documents
- Within prescribed mandate send emails on behalf of Executives
- Create and maintain a database with contacts, telephone numbers and e-mail addresses
- Reconcile credit cards monthly
- Arrange refreshments for company visitors
- Manage urgent requests
- Prioritise work in order of importance and risk
- Manage collation of information as requested
- Implement and manage filing system
- Manage building maintenance and liaise with key individuals to resolve issues
- Be a Flash ambassador